Autocomplete company billing address
Empower Qondor Forms with auto completion of company billing information for the booker. Organisation number, Company name and Country will be prefilled when selecting a search result. This means:
The Project manager don't need to validate organisation numbers before issuing invoice specifications.
Bookers will be able to complete their registrations faster with verified data in the Company name, Country and Organisation number fields.
Qondor uses the Peppol directory (Available in EU) to retrieve this information.
How it works for bookers
Under Billing address on the Summary step, bookers can search for a company name or organisation number:
After selecting a company from the search, the following fields will be auto completed and locked:
Company (name)
Country
Organisation number
If the Peppol directory doesn't return a country, the booker can choose it themselves.
Once a company is selected from the search, whether the booker must fill in the address depends on the office setting Billing address is mandatory when a company is autocompleted:
On: Address, Postcode, City and Country are required. This is the default for most offices.
Off: the address fields are optional, so the booker can finish without typing in an address.
Company stays mandatory either way. Any company billing fields set as mandatory on the form, such as Invoice reference or Cost centre, still apply.
How to enable autocomplete on a form
Autocomplete company information must be enabled per project or project template in Form builder - Payment:
NOTE:
📌If the "Autocomplete company information" setting is not available under the billing address tab, please contact support@qondor.com to activate it.
Make the billing address mandatory
Office admins decide whether bookers must add a billing address after picking their company from the search. Go to Office settings, open the Participant Web tab and tick or untick Billing address is mandatory when a company is autocompleted. The setting sits under Enable 'Autocomplete company information' on form, and only shows when that's switched on.
Accounting integrations
When a booker leaves the address empty, Qondor doesn't send the blank fields to your accounting system. Customers that already exist there keep their address, and invoices don't carry empty address lines. This applies to Tripletex, Xero, 24SevenOffice, Azets, PowerOffice, Fortnox, e-conomic and Protas.
📌 If your own integration or accounting system needs an address on every invoice, keep the setting switched on.
Good to know
Search behaviour:
User types a company name or organisation number in the billing address form.
Qondor forwards the search query directly to the Peppol Directory API.
The Peppol Directory returns matching participants from its global registry.
Results are displayed to the user for selection.
Important notes:
Qondor does not apply any country or scheme filtering, the search queries the entire Peppol network.
Search results include companies from all countries registered in Peppol.
The Peppol Directory determines which participants match the search term.
Maximum 10 results are returned per search.
The setting only applies when a booker selects a company from the search results. If the booker enters their company by hand, the usual required fields apply.