MANUALLY MARK INVOICES AS PAID
Qondor now offers more detailed control for managing invoice payments. Offices can allow selected users to manually mark customer invoices specifications or invoices as paid directly in a project.
📢 The Manually mark invoices as paid feature is available for both invoice specifications and invoices in Qondor.
💡If you're using our Invoicing API, this feature is irrelevant for you as the payment status can only be set through the API.
⚠️ This feature is only available for Customer Offer invoices.
When the feature is enabled:
A "Paid" column appears in the invoice overview.
A toggle button allows users to mark an invoice as paid/unpaid.
This provides a simple way to reflect payment status in Qondor when payments are handled manually elsewhere.
The payment status of the invoice is visible and updated throughout Qondor
PROJECT LEDGER
When invoice specifications and invoices are marked as paid in customer invoicing (as described above), this is also reflected in the Project Ledger.
If you're issuing an invoice, the connected actual sale is also set to paid, with the full amount:
API
The paid status is also reflected in relevant API's
ACCESS CONTROL
Access to the "Paid" toggle can be restricted to specific access levels like Office administrator, Super administrator or even custom user roles like Financial controllers. By default, access is given to Project Managers, but it can be adjusted per role. 📌 If you want to change the access level for this feature, just let us know when contacting us and we’ll help you configure it.
WANT TO USE THIS FEATURE?
The option to manually mark invoices as paid must be activated for your office. Contact us if you'd like to enable this feature or adjust access levels.