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Set default payment terms (due dates) for invoices
Set default payment terms (due dates) for invoices

Easily set and manage invoice due dates at the office and customer level. In this article, you’ll learn how to automate payment terms for offer invoices.

Martin Moen avatar
Written by Martin Moen
Updated over a week ago

Why payment terms matter

We understand how time-consuming it can be to manually follow up on invoice due dates - or worse, deal with missed payments due to unclear terms. That’s why Qondor now lets you define default payment terms (also called due dates) directly in your Office settings and on each Customer card. With this feature, your invoicing stays consistent, accurate, and aligned with agreements, so you can focus more on delivering memorable experiences and less on paperwork.


📢 The Payment terms (due dates) feature is available for both invoice specifications (orders) and invoices in Qondor.

OFFICE-LEVEL PAYMENT TERMS

Set a default payment term for your office

This setting ensures every invoice issued from your office starts with a standard due date unless otherwise specified.

Step-by-step:

  1. Go to Office Settings in Qondor.

  2. Select Customer web.

  3. Scroll to Offer invoice settings.

  4. Choose your preferred option from the Default Payment Term dropdown:

    • Immediately on receipt

    • Net 3 days

    • Net 7 days

    • Net 10 days

    • Net 15 days

    • Net 30 days

    • Net 60 days

    • Net 90 days

Set the default payment term for this office. This will apply to all invoices unless a specific payment term is set for the customer:

CUSTOMER-LEVEL PAYMENT TERMS

Tailor payment terms per customer

Setting a default payment term per customer means your invoices reflect the individual agreement you’ve made with them - automatically.

To set this:

  1. Navigate to the relevant Customer card in Qondor.

  2. Locate the Default Payment Term setting.

  3. Choose from the same list of predefined terms.

The customer-level term overrides the office default for all invoices issued to that customer:

CUSTOMISE PAYMENT TERMS ON INDIVIDUAL INVOICES

Need a one-off change?

You’re in control. If a particular transaction needs a different due date:

  1. Create the invoice

  2. Select Custom from the payment term dropdown.

  3. Use the date picker to select a specific due date.

When issuing an invoice, you're able to select a custom due date:

WHAT YOU NEED TO KNOW

  • The selected payment term will auto-fill during invoice creation based on customer settings. If none are set, it defaults to your office setting.

  • Adding a new customer with a set payment term? Qondor automatically applies it to the invoice.

  • There is no API support for this feature at this time.

READY TO STREAMLINE YOUR INVOICING?

Make late payments a thing of the past and keep your invoicing process as smooth as your customer experience. Contact us to have the payment terms (due dates) feature enabled for your office!

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