Work with suppliers in projects

How Project managers can add, edit, search for and work with suppliers and supplier products

Nitu Kaur Sabbharwal avatar
Written by Nitu Kaur Sabbharwal
Updated over a week ago

Project managers probably work with suppliers all the time, and often communicate back and forth with different suppliers to ensure the best selection and prices for your customer and your business. A supplier could be an airline, hotel, DMC/agent, event management company, train company, restaurant, etc. Using the suppliers module in Qondor will make it easier to work with suppliers, and quicker to send initial requests at once to several suppliers, to be more time efficient and choose between suppliers.

Qondor has a module dedicated to Suppliers, where Project managers can:

ℹ Please note that only Office or Super admins in Qondor can add new suppliers.


Either click the tab or the icon to head to your Project Suppliers list. Here, Project managers can click search and add, allowing them to search the whole list of suppliers in their office.

Search for a supplier

Project managers can search for suppliers by typing the:

  • supplier name/number

  • organisation number

  • vat number

  • location

  • contact person

or by selecting from the category or status drop-down list. (Office admins can create supplier categories by going to Office -> Supplier Categories)

Add a supplier

Select the supplier you would like to work with in your project and click add to add them to the project. You can also add available supplier contact persons to document who handles the request at the supplier's end and to be able to send requests for proposals to the suppliers.

Remove a supplier

To remove a supplier from your project, select which supplier(s) you want to delete and click the "delete" button.


You can select to send to a single supplier or several suppliers in one go, saving you time.

If you have multiple contact persons per supplier, you can click edit to change the recipient you want to contact. See below:

Click Email and an email dialog will appear. You can add information from your project automatically (for instance: the project number, name, number of people and departure date) by clicking on the email tags.

You can also amend the status:


The "accepted products" column represents the number of products the supplier has accepted. 

If you want to send a confirmation email to the supplier, you can select the supplier and click confirmation email to open the email dialog. 

📌 The default sender is the same as the supplier request email sender. 


When you create products in an Offer or a Form, it is possible to assign the supplier you will be using for this.

In Offer admin, Project managers can see if products have a supplier allocated or not by hovering over the product icon. ⬇️

To add a supplier to a product

Simply go into full edit mode.

If you have already added suppliers to the project then a drop-down with those suppliers will appear. You can also search for suppliers to add from your office supplier database.

If there are no suppliers in the project, you can still add a supplier from the office supplier database. Simply begin to type the supplier you want to add and the option will appear for you to select.

Why add suppliers to products?

Adding suppliers to products will provide valuable insights for reporting, allowing your office to evaluate how much that supplier is being used and make comparisons on how much is being purchased and sold per supplier.

💡 To make this option mandatory for Project managers, Office and Super admins can define this setting in Office settings.


A Project manager may want to include products/services supplied by a certain supplier in their offer. Project managers can therefore search for and reuse products connected to a specific supplier or type of supplier via search and copy (Product search).

📌When the Project manager uses search and copy to add a supplier product into the offer, the copied supplier will also be added automatically to the project.

📌All relevant suppliers will show in the search regardless of their status (Normal, Preferred, Do not use).

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