TRIPLETEX AND QONDOR INTEGRATION
Keeping financial systems aligned should not feel like a full-time job. The Tripletex and Qondor integration is built to remove manual work, reduce errors, and give you confidence that your project finances are always up to date.
This article explains why the integration matters, how data flows between the systems, and what you need to set it up successfully.
WHY CONNECT QONDOR TO TRIPLETEX?
When invoicing, payments, and project costs live in separate systems, it is easy to lose oversight. This integration brings everything together.
STREAMLINED INVOICING
Customer invoices, booking invoices, and card payment invoices created in Qondor automatically appear in Tripletex. There is no manual data entry, which means fewer mistakes and more time saved.
A SINGLE SOURCE OF TRUTH
Qondor is the master system for projects and customers. When data is synced, Tripletex is created or updated based on what exists in Qondor. Both systems stay aligned without extra effort.
UP-TO-DATE PROJECT FINANCES
Supplier costs and sales revenue registered in Tripletex sync back to Qondor. Your project profit and loss overview stays accurate throughout the project lifecycle.
REAL-TIME PAYMENT TRACKING
Payment status flows from Tripletex back to Qondor, ensuring dashboards and reports always show current figures.
HOW DATA FLOWS BETWEEN QONDOR AND TRIPLETEX
The integration consists of two main sync flows:
Invoice sync
Cost/Sales sync
📌 Note
Invoice sync and Cost/Sales sync are two separate integrations that can be enabled independently.
INVOICE SYNC
From Qondor to Tripletex
When an invoice is processed in Qondor, the following data is sent to Tripletex:
Project (created if it does not already exist)
Customer and contact person
Project manager (created as a Tripletex employee if missing)
Customer invoices
Booking invoices
Credit card payments (marked as paid)
Credit notes
From Tripletex to Qondor
Payment status (paid or unpaid)
📌 Note
Invoice sync typically runs every few minutes, depending on your configuration.
COST AND SALE SYNC
This scheduled sync pulls financial data from Tripletex into Qondor, giving project managers a complete financial picture without manual data entry.
What Gets Synced
From Tripletex | To Qondor | Purpose |
Supplier invoices | Actual costs | Track expenses against the project budget |
Customer invoices | Actual sales | Track revenue and payment status |
Supplier Costs
For a supplier invoice to sync as an Actual cost in Qondor:
Requirement | What to do in Tripletex |
Invoice is journaled | The supplier invoice must be posted (not a draft) |
Project assigned on posting | Select the project on the accounting/posting line |
Project number matches | The Tripletex project number must match the Qondor project number |
Posting type is expense | The posting must be an expense entry (not a balance sheet posting) |
Data synced to Qondor costs:
Supplier name
Invoice number and description
Invoice date and due date
Amounts (excl. VAT, incl. VAT, VAT)
Currency
Payment status
💡 Tip: If a supplier invoice covers multiple projects, split the posting lines, each will sync to its respective project.
Sales Revenue
For a customer invoice to sync as Actual sales in Qondor:
Requirement | What to do in Tripletex |
Invoice exists | Create the customer invoice in Tripletex |
Linked to project | The invoice must be connected to a project using Tripletex's Project Invoice Details feature |
Project number matches | The Tripletex project number must match the Qondor project number |
Data synced to Qondor Sale:
Invoice number
Customer name
Amounts (excl. VAT, incl. VAT, VAT)
Currency
Due date
Payment status (paid/outstanding)
Sync Frequency
The Cost and Sales sync runs on a configurable schedule (typically daily). It looks back over a defined period to catch any new or updated invoices.
⚠️ Note: Only projects that exist in both Qondor and Tripletex (with matching project numbers) will have costs and sales synced.
DATA EXCHANGE SUMMARY
From | To | Data | Direction | Frequency |
Qondor | Tripletex | Project, Customer, Contact Person, Project Manager | → | When invoices are processed |
Qondor | Tripletex | Customer invoices, Booking invoices, Card-payment invoices, Credit notes | → | Configurable (typically every few minutes) |
Tripletex | Qondor | Payment status (paid or unpaid) | ← | Same as invoice sync |
Tripletex | Qondor | Supplier costs (from supplier invoices) | ← | Scheduled |
Tripletex | Qondor | Sales revenue (from Tripletex invoices) | ← | Scheduled |
INVOICE TYPES SUPPORTED
The integration supports the following Qondor invoice types:
Customer Offer Invoices – Invoices sent from offers
Customer Form Invoices – Invoices created from booking forms
Booking Invoices – Invoices for individual bookers
Credit Card Payments – Automatically marked as paid in Tripletex
Credit Notes – Cancellation invoices
WHAT GETS CREATED IN TRIPLETEX
When an invoice is processed, the integration automatically:
Creates or updates the Customer (matched by organisation number or email)
Creates or updates Contact Persons
Creates the Project (using the project number as identifier)
Creates the Project Manager as a Tripletex employee if needed
Creates an Invoice or Order (depending on your configuration)
When is the project created?
Invoice sync only: The project is created in Tripletex when the first invoice for that project is processed.
Cost/Sales sync enabled: The project can be created when confirmed in Qondor, depending on your configuration.
For credit card payments, the invoice is created and immediately marked as paid using the configured payment type.
REQUIREMENTS AND SETUP
PREREQUISITES IN TRIPLETEX
Requirement | Notes |
Project module enabled | Required for project-based invoicing |
API access enabled | Required for the integration |
Payment type for card payments | A specific payment type ID must be configured for credit card payments |
PREREQUISITES IN QONDOR
Requirement | Notes |
Clean customer data | Matching uses organisation number and email. De-duplicate customers before go-live to avoid sync errors. |
Article mapping configured | Required for VAT codes or products |
API credentials | Set up with guidance from the Qondor team |
CONFIGURATION OPTIONS
The integration supports several configuration choices:
Create invoices as Invoices or Orders in Tripletex
Article mapping via VAT types or specific products
Configurable sync frequency
Historical sync range for cost and sales data
IMPORTANT LIMITATIONS
❗ Norwegian customers only
The integration currently supports Norwegian companies and addresses.
❗ Project-based invoicing
All invoices must be linked to a project in Qondor.
❗ Customer matching rules
Customers are matched by organisation number first, then email. Clean data is essential to avoid duplicates.
❗ Duplicate organisation numbers
Multiple customers in Qondor with the same organisation number can cause sync errors. Ensure customer data is cleaned and de-duplicated before enabling the integration.
TYPICAL USE CASES
Real-time cash-flow visibility for finance teams
Consolidated project P&L for project managers
Reduced manual work by removing double entry
Accurate accounting with automatic credit card payment handling
READY TO GET STARTED?
If you are ready to simplify invoicing and gain full financial visibility across projects, contact your Qondor CSM to get started. They will guide you through setup and ensure everything runs smoothly from day one.