FINAGO AND QONDOR INTEGRATION
Keeping financial systems aligned should not feel like a full-time job. The Finago and Qondor integration (Finago was formerly known as 24SevenOffice) is built to remove manual work, reduce errors, and give you confidence that your project finances are always up to date.
This article explains why the integration matters, how data flows between the systems, and what you need to set it up successfully.
WHY CONNECT QONDOR TO FINAGO?
When invoicing, payments, and project costs live in separate systems, it is easy to lose oversight. This integration brings everything together.
STREAMLINED INVOICING
Customer invoices and booking invoices created in Qondor automatically appear in Finago. There is no manual data entry, which means fewer mistakes and more time saved.
A SINGLE SOURCE OF TRUTH
Qondor is the master system for projects and customers. When data is synced, Finago is created or updated based on what exists in Qondor. Both systems stay aligned without extra effort.
UP-TO-DATE PROJECT FINANCES
Supplier costs and sales revenue registered in Finago sync back to Qondor. Your project profit and loss overview stays accurate throughout the project lifecycle.
REAL-TIME PAYMENT TRACKING
Payment status flows from Finago back to Qondor, ensuring dashboards and reports always show current figures.
HOW DATA FLOWS BETWEEN QONDOR AND FINAGO
The integration consists of several sync flows: invoice sync, customer sync, project sync, and cost and sales sync.
📌 Note
These sync flows can be enabled independently based on your needs.
INVOICE SYNC
From Qondor to Finago
When an invoice is processed in Qondor, the following data is sent to Finago:
Project (created if it does not already exist)
Customer
Customer invoices
Booking invoices
Credit notes
From Finago to Qondor
Payment status (paid or unpaid)
📌 Note
Invoice sync runs on a configurable schedule. Credit card payments are automatically marked as paid in Finago.
CUSTOMER SYNC
From Qondor to Finago
Customers are synced to ensure both systems have consistent data.
From Qondor | To Finago | How it's matched |
Customer name | Company name | By external reference |
Organization number | Organization number | Used for business customers |
Customer ID | External ID | Links records between systems |
For booking invoices, consumer-type customers are created in Finago using the booker's email address as the primary identifier.
PROJECT SYNC
From Qondor to Finago
Projects are automatically created and updated in Finago when they are confirmed in Qondor.
From Qondor | To Finago |
Project name | Project name |
Start date | Date start |
End date | Date stop |
Customer | Linked customer |
Project type | Project type |
Status Mapping
Qondor Status | Finago Status |
Pending / Confirmed | Aktiv (Active) |
Cancelled / Finished | Avsluttet (Completed) |
📌 Note
Only Confirmed projects are created in Finago. Pending projects are not synced until they are confirmed.
COST AND SALES SYNC
This scheduled sync pulls financial data from Finago into Qondor, giving project managers a complete financial picture without manual data entry.
What Gets Synced
From Finago | To Qondor | Purpose |
Supplier invoices | Actual costs | Track expenses against the project budget |
Customer invoices | Actual sales | Track revenue and payment status |
Data synced to Qondor:
Supplier/customer name
Transaction number and reference
Invoice date and due date
Amounts (excl. VAT, incl. VAT, VAT)
Payment status
💡 Tip: The sync looks back over a configurable number of days, so recently updated transactions are always captured.
DATA EXCHANGE SUMMARY
From | To | Data | Direction | Frequency |
Qondor | Finago | Project, Customer | → | When invoices are processed |
Qondor | Finago | Customer invoices, Booking invoices, Credit notes | → | Configurable schedule |
Finago | Qondor | Payment status (paid or unpaid) | ← | Same as invoice sync |
Finago | Qondor | Supplier costs (from transactions) | ← | Scheduled |
Finago | Qondor | Sales revenue (from transactions) | ← | Scheduled |
INVOICE TYPES SUPPORTED
The integration supports the following Qondor invoice types:
Customer Offer Invoices – Invoices sent from offers
Customer Form Invoices – Invoices created from booking forms
Booking Invoices – Invoices for individual bookers
Credit Card Payments – Booking and form credit card payments (marked as paid immediately)
Credit Notes – Cancellation invoices
WHAT GETS CREATED IN FINAGO
When an invoice is processed, the integration automatically:
Creates or updates the Customer (matched by external reference or email)
Creates the Project (using the Qondor project ID)
Creates the Invoice with line items mapped to Finago products
Assigns the invoice to the configured Department
When is the project created?
Projects are created in Finago either during project sync (for confirmed projects) or when the first invoice for that project is processed.
REQUIREMENTS AND SETUP
PREREQUISITES IN FINAGO
Requirement | Notes |
API access enabled | Application ID and client credentials required |
Products configured | Product categories must match Qondor configuration |
Department set up | A dedicated department for Qondor invoices |
Project statuses | Must include "Aktiv" and "Avsluttet" statuses |
PREREQUISITES IN QONDOR
Requirement | Notes |
Customer external references | Business customers need Finago customer IDs |
Product category mapping | Categories must have matching external references |
Organization numbers | Required for business customer matching |
API credentials | Set up with guidance from the Qondor team |
CONFIGURATION OPTIONS
The integration supports several configuration choices:
Days backwards (Invoices) – How far back to look for payment updates
Days backwards (Costs) – How far back to fetch cost transactions
Send to factoring directly – Whether invoices are sent to factoring automatically or created as offers
Sync projects changed after – How many days back to look for project changes
Online payment method – Which Finago payment method to use for credit card transactions
Department ID – Which Finago department receives Qondor invoices
IMPORTANT LIMITATIONS
❗ Regional availability
Finago is a Norwegian accounting system. This integration is primarily designed for Norwegian companies.
❗ Customer external reference required
Business customers must have a valid external reference (Finago customer ID) to be matched for invoice sync.
❗ Product VAT rates must match
Product VAT rates in Finago must match the VAT percentages on invoice lines in Qondor.
❗ Project status names
Project statuses are mapped using Norwegian terms. Ensure "Aktiv" and "Avsluttet" exist as project statuses in your Finago configuration.
❗ Transaction balancing
For cost sync, all transaction amounts must balance correctly in Finago.
TYPICAL USE CASES
Real-time cash-flow visibility for finance teams
Consolidated project P&L for project managers
Reduced manual work by removing double entry
Accurate accounting with automatic invoice creation
READY TO GET STARTED?
If you are ready to simplify invoicing and gain full financial visibility across projects, contact your Qondor CSM to get started. They will guide you through setup and ensure everything runs smoothly from day one.