The supplier module allows you to create and administer your supplier list or database, add potential suppliers to each project, send requests for proposals to suppliers and more.
A supplier could be an airline, hotel, DMC/agent, event management company, train company, restaurant, etc. As you work with Qondor, your database will grow. You can choose to manually register your main suppliers before you start working with live projects or register new suppliers manually whenever needed in new projects.
If you have a list of your main suppliers, you can easily import these from Excel to Qondor instead of adding them one by one.
📌 Super admins: If your company has more than one office in Qondor, you can choose to make the same supplier list available for all offices or only to a particular office. (See further down, step 8 for details on how to do this.)
HOW TO IMPORT SUPPLIERS
(Super admins and Office admins only)
Important: The data must be imported from an Excel file.
TIP: Use this sample Excel file as a guide to format your list correctly for a smooth import into Qondor. Save a copy of the file to transfer data over, or send this to the relevant persons to complete.
Requirements and good to know to ensure a smooth import into Qondor:
All columns from the sample Excel file must be included for the import to succeed.
The data must be entered on the first sheet, with column headers in the first row.
Supplier name, Postcode, City, and Country are required fields and must contain a value.
CP is short for "Contact Person".
First name, Last name and Email are required fields for contact persons.
CP phone number must include country code starting with '+'. (For e.g. in the UK +44, in Sweden +46, etc.)
All changes to existing contact persons will be ignored.
Next:
Save the Excel file on your computer with customer data you want to import.
In Qondor go to the Suppliers menu -> click the three dotted menu -> Import suppliers:
The following page will appear. If you only have one office in your environment, then the global option shown below is not relevant for you. Select Click to choose a file, and import your file:
Super admin access only: If you have more than one office in your environment, you can choose to make the suppliers available across all offices. To do this, Select "Global" from the dropdown list.
Or select the desired office from the dropdown list if the suppliers should only be available for a particular office.
5. If the import is successful, you will be diverted to the Suppliers page and receive the message "Import successful".
If your import fails, Qondor will provide a detailed description on why so that you can amend your list and try again.
An example of a failed import:
📌 Note! Supplier numbers are not unique. If you import the same supplier twice, a duplicate supplier will be created.