As a Project manager you most likely have the financial responsibility for your projects, and need to have control of the financial situation at all times. We are therefore developing a financial overview called Project Ledger. More features will be available in the future, but for the moment it will mostly be used for more accurate financial forecasting.

To get the financial overview in a project, go to Project -> Ledger on the main menu, or click "Ledger" from Project Details.


PROJECT LEDGER:

The Project Ledger gives you an overview of estimated, invoiced and real numbers in the project. You can also set the project to Finished from this page.

All numbers are exclusive of VAT.

REMARKS

Add any remarks to your ledger.

OVERVIEW: ESTIMATED NUMBERS

  • These are used for financial forecasting, and only products that are set to "paid by customer as offered" will be included. All offer products are automatically set to "paid by customer as offered".
  • Undecided products are products set to maybe or not answered by your customer.
  • Below is an overview of how estimated numbers are calculated:



Pending projects

Estimated numbers on Pending projects are based on:

  • Total value of confirmed offer products from all offers on the project
    +
  • total value of undecided products (maybe and not answered) on Main offer * Project stage from Project Settings
    +
  • any Estimated adjustments if added in the Project Ledger
  • Deposit payments are not included.
  • Unpublished products or products with a hidden price table are not included. However, if their offer status is Yes they will be included.

Real example from a project:
Total value of confirmed offer products: NOK 230 000
Total value of undecided products: NOK 40 000 * 40% = NOK 16 000
Estimated sales on this project is now NOK 246 000



Confirmed projects

Estimated numbers on Confirmed projects are based on:

  • Total value of confirmed offer products from all offers on the project
    +
  • total value of undecided products (maybe and not answered) on Main offer * Office default product stage (set by your Office administrator)
    +
  • any Estimated adjustments if added in the Project Ledger
  • Deposit payments are not included.
  • Unpublished products or products with a hidden price table are not included. However, if their offer status is Yes they will be included.

Real example from a project:
Total value of confirmed offer products: NOK 230 000
Total value of undecided products: NOK 40 000 * 70% = NOK 28 000
Estimated sales on this project is now NOK 258 000

OVERVIEW: INVOICED NUMBERS

  • Invoiced numbers are based on total amount invoiced on Customer invoices and participant payments total sales.
  • Deposit payments are included.



OVERVIEW: REAL NUMBERS

  • Real values are registered manually by the Project Manager.


OVERVIEW: EDIT YOUR VALUES

You can add an adjustment in sales and revenue in your project which will be included in the total estimated numbers. When you are closing your project you can insert the real values from your back-office system. You are also able to add a description to add more detail to your adjustment.



INVOICE SPECIFICATIONS


Offer invoices:
Your  customer offer invoices will be listed here.

Form: booker payments and customer form invoices will be listed here.


REAL SALES

Your real sales in the project can be inserted in Qondor through our API. Contact us at support@qondor.com for more information!


REAL COSTS

Your real costs in the project can be inserted in Qondor through our API. Contact us at support@qondor.com for more information!


SET PROJECT AS FINISHED

When you click the Set project as finished button you will be asked again to confirm the real values in your project. Your estimated numbers will be overwritten by the real numbers upon confirming and the Project status will be updated to Finished.

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